Demo Notice: This /demo/ legal page supports the SpotRoster demonstration system only. Demo products, reservations, payments, entries, drawings, and confirmations are not real transactions and should not be treated as active merchant obligations.

SpotRoster Demo Privacy Policy

Effective Date: May 18, 2026 | Version: v1.0-demo

1. Overview

This Privacy Policy explains how SpotRoster collects, uses, stores, and protects information when users access SpotRoster.com, SpotRoster-powered client pages, and related services.

2. Information We May Collect

SpotRoster may collect information users provide directly, including name, email address, phone number, account details, reservation information, acknowledgement records, form submissions, and communications.

SpotRoster may also collect technical information such as IP address, browser type, device information, operating system, user agent, timestamps, log data, security events, and usage activity.

3. Legal Acknowledgement Records

SpotRoster may store acknowledgement records showing that a user accepted legal terms, privacy notices, disclaimers, age confirmations, firearm or regulated-product notices, and related platform requirements. These records may include timestamps, IP addresses, user agents, document versions, and account identifiers.

4. How Information Is Used

SpotRoster may use information to provide platform services, manage reservations, support participating businesses, maintain records, send notifications, prevent abuse, enforce policies, secure the platform, investigate suspicious activity, comply with legal obligations, and improve the service.

5. Information Shared With Participating Businesses

When a user participates in a merchant-operated campaign, SpotRoster may share relevant reservation and participation information with the participating business so that the business can manage its campaign, communicate with participants, verify eligibility, fulfill obligations, and handle customer service.

6. Service Providers

SpotRoster may use third-party service providers for hosting, payment processing, email delivery, security monitoring, analytics, database management, form processing, and related operational needs. These providers may process information as needed to support the platform.

7. Payment Information

Payment information may be handled by third-party payment processors or participating businesses. SpotRoster does not require users to submit sensitive payment card information directly to SpotRoster unless expressly stated. Payment processor terms and privacy policies may also apply.

8. Security

SpotRoster uses reasonable technical and administrative measures to protect platform information. No website or online service can guarantee complete security. SpotRoster reserves the right to monitor activity, log events, block suspicious access, investigate misuse, and protect platform infrastructure.

9. Data Retention

SpotRoster may retain information for as long as needed to provide services, support participating businesses, comply with legal obligations, resolve disputes, enforce agreements, maintain security, and preserve business records.

10. Cookies and Tracking

SpotRoster may use cookies or similar technologies for login sessions, security, preferences, analytics, performance, and fraud prevention.

11. User Choices

Users may request access, correction, or deletion of certain information by contacting SpotRoster. Some information may need to be retained for legal, security, audit, dispute resolution, or business record purposes.

12. Children

SpotRoster is not intended for children under 13. Users must meet all applicable age requirements for platform use and for any merchant-operated campaign.

13. Updates

SpotRoster may update this Privacy Policy from time to time. Continued use of the platform after updates are posted constitutes acceptance of the revised policy.